MS Outlook Advanced

Duration: One Day

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    Target Audience & Purpose

    Advanced Outlook Training is for people experienced with email who need to share information, or organise other people. It is highly recommended for Personal Assistants.

    Objectives

    By the end of this course participants should be able to:

    • Format messages
    • Use the Address Book
    • Import and export Outlook data
    • Use the Rules Wizard
    • Create a folder and form in Outlook
    • Customise menus and toolbars in Outlook
    • Set Outlook options

    Course Inclusions

    • Comprehensive learning materials incl. exercise files
    • Post course telephone support
    • ‘Certificate of Attendance’ on completion of course

    Course Prerequisites

    Participants should be competent users of Outlook and should already be able to:

    • Send and read mail messages
    • Use the calendar to set appointments and meetings
    • Add contact information, tasks, journal entries and notes

    MS Outlook Advanced – Course Outline

    Download Exercise Files

    Format Outlook Messages
    Insert a File as Text into a Message, Check Spelling/Grammar as You Type, Run the Spelling and Grammar Checker, Apply Character Formatting, Format Paragraphs, Create a Bulleted List in a Message, Apply a Style to a Paragraph, Find Text in a Message, Use the
    Research Task Pane, Use the Thesaurus, Change the Message Background Color, Insert a Picture into a Message, Switch Message Formats, Use Stationery to Create a Message

    Use the Address Book
    Work with the Address Book, Open the Address Book, Select a Different Address Book, Create a New Contact Entry, Copy an Address, View Entry Properties, Find an Entry, Delete an Entry, Set Address Book Options

    Work with Rules
    Use Rules, Create a Rule Based on a Message, Delete a Rule, Create a Rule use the Rules Wizard, Chang the Value of a Rule, Edit a Rule, Create a Rule Based on a Template, Manage Alerts, Use the Out of Office Assistant

    Work with Files & Applications
    Import Data into an Outlook Folder, Export Outlook Data, Forward a vCard, Attaching Outlook Items, Use Mail Merge with Word

    Work with the Multiple E-mail Accounts
    Set up Additional E-mail Accounts, Send Messages from Different Accounts, Access Mail from Different Accounts, Create Signatures for Multiple Accounts

    Work with Folders
    Use Folder Properties, Set Home Page Properties, Set Permissions Properties, Access Another User’s Folder, Open a Folder in its Own Window, Create a Personal Folder, Open an Outlook Data File, Set Global AutoArchive Properties, Set Folder AutoArchive Properties, Use the Mailbox Cleanup Dialog Box, Archive a Folder

    Customize Views
    Work with Custom Views, Move a Field in a View, Format a Column in a Tabular View, Filter a View, Reset a View, Group Items in a Folder, Format Settings for a View, Format the Settings for Other Views, Format Multi-line Layouts, Save a Custom View, Manage Views, Use
    Conditional Formatting

    Add Shortcuts to the Navigation Panel
    Work with the Favourite Folders Panel, Display the Shortcuts Pane, Create a New Group, Rename a Group, Add a Folder Shortcut, Rename a Folder Shortcut, Delete a Folder Shortcut, Delete a Group

    Work with Junk Mail
    Use the Junk E-mail Folder, Set Junk E-mail Options, Add to the Junk Filter Lists, Use Automatic Picture Download Options, Use Phishing Protection

    Set Message & Security Options
    Set E-mail Options, Set a Default Expiration Date, Read Messages in Plain Text, Set Default Message Fonts, Set Read Pane Options, Change Desktop Alert Settings, Use Digital Certificates, Encrypt Messages, View the Trust Centre

    Set Other Outlook Options
    Customize the Outlook Today Page, Use the Notification Area Menu, Set Calendar Options, Show an Additional Time Zone, Set Tasks Options, Set Notes Options, Set Journal Options, Set General and Startup Options, Set Reminder Options, Set Spelling Options, Set Delegates Options